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Parent Volunteer Info

Valencia Elementary
Guidelines for Volunteers
20222-23
Welcome to Valencia Elementary School

Welcome to Valencia Elementary School

Thank you for your willingness to share your time, enthusiasm, and skills with our students. Last year parents and community members logged thousands of volunteer hours. Your efforts, and the efforts of our many other volunteers,help to make our school the exceptional place that it is.
Although you are a volunteer, your commitment needs to be professional. While you are on campus you are a role model for students. Please see the list below of things you should and should not do while volunteering. If you have any questions, please feel free to contact me. Thank you for participating directly in our fine school. You make the difference!
 
Together for students,
Caryn Lane
In order to begin volunteering, you must be fingerprinted with the PVUSD HR office!
 
In order to be fingerprinted, you will need:
1. Complete the ONLINE VOLUNTEER FORM
2. Via the form, schedule an appointment to be fingerprinted at the District Office
3. Provide a negative TB test
 
You will visit the Human Resources department located on the first floor at the District Office to get fingerprinted, once you've made an appointment. When your fingerprints clear, the District Office will update our site volunteer status sheet. 
 
 
Please call our office with any questions about this. 
 
For field trip DRIVERS, you must complete the volunteer process and the following:
 
1. Turn in a signed Driver Volunteer Form  
2. Submit a copy of your drivers license
3. Submit a current copy of proof of insurance
 
Ways a volunteer can help
 
• Room parent
• Clerical help
• Listen to students read
• Read to students
• Help students with math activities
• Help students with computer activities
• Publish student’s work
• Process book orders
• Help with special classroom events
• Go on field trips
• And many more…. 
 
Volunteers should never:
 
- Administer discipline. Behavior problems should be addressed by teachers and administrators only.
 
- Initiate physical contact with students. Never put your hands on a student, especially when you are angry.
 
- Contact students outside of the school setting.
 
 
 
VOLUNTEER EXPECTATIONS @ VALENCIA ELEMENTARY
(in alphabetical order)
 
ATTENDANCE/ABSENCE
If you are unable to volunteer at your assigned time, please call within 24 hours to the staff member you are scheduled to work with, or the Valencia office at (831) 728-7836
 
BATHROOMS
Volunteers should not use student bathrooms. Please use the “adults only” bathrooms in the cafeteria or use the bathroom in the office area.
 
CELL PHONE ETIQUETTE AND RESTRICTIONS
Please put your cell phone on vibrate mode when working on campus. Cell phone ring tones and conversations are disruptive to the learning environment. Do not use your cell phone while driving in our parking lot. Do not use your cell phone while driving students on a field trip except when there is a field trip related emergency or if you need to contact the teacher. Exchange cell phone numbers with the teacher on the day of the field trip just in case there is an emergency.
 
CONFIDENTIALITY
All volunteers, no matter what job they perform, have an obligation to keep in confidence all information that pertains to the students and staff they assist. Information regarding students, staff, and other volunteers is not to be discussed with anyone who is not entitled to such information.
 
DEPENDABILITY
Volunteers are expected to report to their program on time during their scheduled hours. Please call if you are not going to be able to volunteer at set time. Thank you for your timely communication!
 
FIELD TRIPS
There are number of strict guidelines for field trips.
 
If you are driving on a field trip,  you must be fingerprinted and cleared by the district office (Please see above). Once you are cleared, you must have current copies of your driver’s licenseinsurance policy declaration page (that lists liability coverage), and our volunteer driver information form signed (available in the office) on file in the office prior to the field trip.
 
Exchange cell phone numbers with the teacher for emergency use only. Don’t use your cell phone while driving. If on the day of the trip, you are unable to fulfill your volunteer responsibilities, notify the teacher asap. Do not arrange for parent substitute on your own. Do not make any unscheduled stops when chaperoning students on a trip. This includes extra stops for treats or snacks or unplanned visits to nearby stores or gift shops. Remember that you are the adult in charge when assigned to monitor a group of children on a field trip. Carefully follow all instructions given to you by your child’s teacher and enjoy the day!
 
FINGER PRINTING
If the volunteer is not going to be alone with students, does not plan on driving students on a field trip, and will always be under a teacher or administrator’s supervision, then they do not need to be fingerprinted.
 
POSITIVE ENVIRONMENT
We believe that all people, adults and children, deserve love and respect. We create a positive atmosphere in our programs by encouraging and supporting our students and one another. We do not accept verbal abuse of any kind.
 
SERIOUS BEHAVIOR CONCERNS
Serious concerns about student behavior during volunteer time should be referred to the teacher or another staff member immediately. Do not reprimand or try to discipline students. There is always a staff member near by.
 
SIGN IN/OUT TIME SHEETS
Anyone entering the building must sign in and out and also wear a volunteer badge at all times. Please document all volunteer hours by recording your in and out times in the book in the office at the front desk. It is very important to us to know who is on campus at all times. Volunteer badges help alert us to any strangers who might be on campus.
 
SUSPECTED CHILD ABUSE
Child abuse shall be defined as any mistreatment or neglect of a child by an adult resulting in serious injury or harm to the child. Any volunteer who suspects child abuse should notify the child’s teacher. If the teacher is not available, contact the Valencia principal at 728-7836. It shall be their responsibility to determine whether child abuse is suspected as per the State Code and whether a report will be made.
 
VISITING WITH OTHER VOLUNTEERS
Please refrain from visiting with other volunteers when in your child’s classroom. Parents gathering to chat outside a classroom can also be disruptive.
 
BEHAVIORAL TECHNIQUES
 
Recall that all discipline is to be conducted by teachers and administration, not volunteers or visitors. If you feel that a student may need discipline, make a referral to the teacher in charge. Here are some ideas to assist you in encouraging the best behavior from our students.
 
1. POSITIVE REINFORCEMENT
Find someone using good behavior and be really interested in what they are doing.
Praise the child for doing the appropriate thing.
For example, “I like the way you started working right away.”
 
2. DISTRACTION/REDIRECTION/REFOCUS THE DISCUSSION
 
3. ACTIVE LISTENING
Sometimes it is enough for a child to hear that you understand and accept and understand their feelings.
 
4. CONSISTENCY
Be specific and follow through.
 
5. CHOICES
Choice does not mean allowing a child to not follow a directive.
Give the child some control over the situation.
Offer only choices you intend to honor.
For example, “Would you like to read to me in the hall or the media center?”
 
6. BEHAVIOR SPECIFIC DIRECTIVES
Let the child know exactly what it is that you expect for behavior.
For example: “I expect you to…”
Rather than using broad instruction such as, "Be good," be more specific.
For example, "Turn around in your chair, and work on your math problems."
Tell the child what you want them to do vs. what you want them to stop doing.
Rather than telling the child to stop screaming, tell the child to please use an inside voice.
 
7. SETTING LIMITS/EXPECTATIONS
Limits are necessary and help kids feel safe, if enforced correctly.
Keep them simple and positive.
 
8. UNCONDITIONAL POSITIVE REGARD
Treat all children with respect. Children do not have to earn this by behaving in a certain way. This is our right as human beings.
 
9. NATURAL/LOGICAL CONSEQUENCES
Natural consequences happen without adult intervention.
“If you don't come to snack now, all the apples will be gone and
you won't get any.”
Logical consequences do require adult intervention.
“If you waste your reading time, it will run into your game time, and you'll have less time to play.”
 
10. HUMOR
A great way to defuse a tense situation, so that it can be dealt with more effectively, is to use humor. Never underestimate the power of a little bit of levity. Sarcasm is, however, not an appropriate form of humor with students. Sarcasm is usually misunderstood by children and frequently leads to bigger problems for everyone.
 
IMPORTANT INFORMATION
 
PEOPLE YOU WILL WANT TO KNOW:
Principal: Caryn Lane
Academic Coordinator : Bertha Torres
Administrative Assistant: Dana Bartlett
Office Assistant: Marilyn Flores
Health Office: Adriana Acevedo
School Nurse: Alicia Lampel
Home & School Club President: Angela Mendenhall
School Site Council President:  Lisa Gorecki
ELAC President: TBD
 
SCHOOL PROCEDURES YOU NEED TO KNOW:
Fire Drill: Exit the nearest outside door that is not blocked.
Emergency Drill: An announcement will come over intercom: “This is a lock down.” “This is a code red lock down.” Please go to a homeroom and follow the instruction of the classroom teacher.
Dress Code: Dress as a positive role model for children.
Our student dress code should guide you.
School Hours: 8:00 – 2:15 (Monday, Tuesday, Thursday, Friday)
8:00 – 12:15 (Wednesday)
Kinder Instructional Hours: 8:00 – 12:15 everyday
TK Instructional Hours: 9:00 - 12:15
 
Office Hours: 7:30-4:00 Monday - Friday
 
OTHER:
Parking: Please park anywhere outside of gated parking lot. Please do not park within the gate line, even if its for just a few minutes. We need every parking spot for staff parking. Please help with this. 
Who to contact when you are late or absent: Email teacher you are scheduled to work with, or call the Valencia office at 831-728-7836